Run Effective Meetings

Course Title: How to run effective meetings?

Run Effective Meetings course is intended for a single participant.

Course Description

Run Effective Meetings is a practical course designed to equip participants with the knowledge and skills needed to plan, facilitate, and participate in productive meetings. Participants will learn strategies for maximizing meeting efficiency, fostering collaboration, and achieving desired outcomes. Through interactive sessions, case studies, and hands-on activities, this course aims to empower participants to lead and engage in meetings that are purposeful, engaging, and results-oriented.

Learning Objectives

• Understand the importance of effective meetings in organizational productivity and success.
• Learn strategies for planning and preparing for meetings to ensure clarity and focus.
• Develop facilitation skills to lead engaging and productive meetings.
• Explore techniques for managing time effectively and keeping meetings on track.
• Learn how to encourage participation and collaboration among meeting participants.
• Understand how to handle challenging situations and conflicts that may arise during meetings.
• Gain insights into leveraging technology for virtual meetings and remote collaboration.
• Develop action plans for implementing best practices and continuous improvement in meeting effectiveness.

Course Content

1. Introduction to Effective Meetings

• Importance of effective meetings in organizational success.
• Common challenges and pitfalls in running meetings.

2. Planning and Preparation

• Setting clear objectives and agendas for meetings.
• Identifying key stakeholders and participants.
• Selecting appropriate meeting formats and venues.

3. Facilitation Skills

• Techniques for engaging and motivating meeting participants.
• Creating a positive meeting environment conducive to collaboration and creativity.
• Managing group dynamics and encouraging participation.

4. Time Management

• Strategies for managing time effectively during meetings.
• Setting time limits for agenda items and sticking to the schedule.
• Dealing with time-wasting behaviors and distractions.

5. Encouraging Participation and Collaboration

• Creating opportunities for active participation and contribution from all attendees.
• Using techniques such as brainstorming, round-robin, and breakout sessions.
• Building consensus and decision-making processes.

6. Handling Challenging Situations

• Dealing with disruptions, conflicts, and divergent opinions during meetings.
• Techniques for maintaining control and redirecting discussions constructively.
• Resolving conflicts and reaching consensus among participants.

7. Leveraging Technology for Virtual Meetings

• Best practices for conducting effective virtual meetings.
• Utilizing collaboration tools and software for remote participants.
• Overcoming challenges associated with virtual communication and collaboration.

8. Continuous Improvement

• Evaluating meeting effectiveness and soliciting feedback from participants.
• Implementing changes and improvements based on feedback and lessons learned.
• Developing action plans for ongoing enhancement of meeting practices.

Course Structure

• The course is structured into 8 modules, each focusing on specific aspects of running effective meetings.
• Each module consists of interactive lectures, group discussions, case studies, and hands-on activities.
• Participants will engage in role-plays, simulations, and practical exercises to apply learning in real-world scenarios.
• The course may span over several weeks or months, with sessions held regularly to allow for in-depth exploration and application of concepts.

Required Materials and Resources

• Presentation slides and handouts for each module.
• Case studies and real-life examples illustrating effective meeting practices.
• Whiteboard or flipchart for brainstorming and group activities.
• Audiovisual equipment for presentations and multimedia content.
• Training manuals or guides for participants.
• Writing materials (pens, pencils, notebooks) for participants.
• Internet access for research and accessing online resources.
• Certificates of completion for participants who successfully finish the course.
• Knowledgeable facilitators or instructors with expertise in meeting facilitation and organizational communication.

With this structured outline, the How to Run Effective Meetings course aims to provide participants with practical strategies and skills to lead and participate in meetings that are productive, engaging, and impactful.

Assessment and Grading

• Quizzes: 20%
• Case Studies Analysis: 30%
• Reflective Essays: 25%
• Final Project: 25%

Courses Policies

• Participation: Active engagement in discussions and activities is encouraged.
• Academic Integrity: All work submitted must be original and cited properly.
• Grading Policy: Grades will be based on the quality of work and adherence to deadlines.

Instructor Information

• Instructor Name: Mr. Muhammad Sajwani
• Instructor Profile Link: https://www.parho.co/instructor/muhammad-sajwani/

Additional Information

• Duration: 4-Hours – Half Working Day
• Format: Online, asynchronous
• Technical Requirements: Access to a computer with internet connection
• Support Resources: Purchase Support Hours